NS-ADMIN sample questions

Question 1

During release preview testing, an administrator notices that a key financial report, which relies on a complex saved search, is producing incorrect totals. The same report works perfectly in the production account. All customizations were successfully copied to the release preview environment. Which of the following is the most effective initial troubleshooting step?

Accepted Answer

Review the New Release Notes for changes to the underlying record structures or search functions used in the saved search.

Answer

Immediately file a support case with NetSuite, providing the internal IDs of the report from both environments.

Answer

Request a sandbox refresh from production to ensure the data is identical.

Answer

Export the search results from both environments to a CSV file and perform a VLOOKUP in Excel to find discrepancies.

Question 2

An administrator needs to create a saved transaction search that shows all sales orders and provides the date of the most recent login for the sales rep assigned to each order. Which TWO of the following steps are required to accomplish this? (Select TWO)

Accepted Answer

On the Results subtab, add the 'Sales Rep Fields...' join, and from that join, select 'Login Audit Trail Fields...' and then the 'Date' field.

Accepted Answer

For the Login Audit Trail Date field, set the Summary Type to 'Maximum'.

Answer

On the Results subtab, add the 'Login Audit Trail Fields...' join and select the 'Date' field.

Answer

On the Results subtab, add a Formula (Date) field with the formula: {salesrep.logindate}.

Answer

On the Criteria subtab, add a Summary Criteria filter for the Login Audit Trail Date.

Question 3

A user is assigned a custom 'Sales Manager' role. The role has 'Edit' permission for Sales Orders. The administrator has also assigned this user a global permission of 'View' for the Sales Order record type. When the user attempts to edit a sales order, what will be the result?

Accepted Answer

The user will be able to edit the sales order because the highest permission level granted is always applied.

Answer

The user will be able to edit the sales order because role-level permissions take precedence over global permissions.

Answer

The user will only be able to view the sales order because global permissions override all role-level permissions.

Answer

The user will receive a permission violation error because of the conflicting permission levels.

Question 4

A new 'Project Code' custom transaction body field needs to be added to Sales Orders. This field should be a dropdown list that shows only the 'Project' type custom records associated with the customer selected on the Sales Order. Which settings on the custom field definition are required to achieve this filtered list behavior?

Accepted Answer

Type = List/Record, List/Record = Project, and on the Sourcing & Filtering subtab, use 'Filter Using' to select 'Customer' in the first dropdown and 'Customer' in the second.

Answer

Type = List/Record, List/Record = Project, and on the Sourcing & Filtering subtab, set 'Source List' to 'Customer'.

Answer

Type = Multiple Select, List/Record = Project, and on the Validation & Defaulting subtab, create a formula to link to the customer.

Answer

Type = List/Record, List/Record = Customer, and on the Sourcing & Filtering subtab, set 'Source From' to 'Project'.

Question 5

True or False: Once a SuiteBundle is installed in a production account, it can be uninstalled, and all its components, including custom records with data, will be permanently removed.

Accepted Answer

False

Answer

True

Question 6

An administrator is tasked with creating a custom form for a new 'IT Asset' custom record. The form must have three distinct sections: 'Hardware Details', 'Software Licenses', and 'Maintenance History'. How can the administrator create these visual sections on the form to organize the fields?

Accepted Answer

On the custom form, under the 'Screen Fields' subtab, add new fields of type 'Field Group'.

Answer

Create three separate custom forms and link them using the 'Linked Forms' subtab.

Answer

Create three custom sublists and assign the fields to the appropriate sublist.

Answer

On the custom record definition, define three field groups under the 'Subtabs' section.

Question 7

A financial controller needs a KPI on their dashboard that displays the 'Days Sales Outstanding (DSO)' for the previous month. This calculation requires a complex formula involving total credit sales and average accounts receivable, which is not available as a standard KPI. What is the most efficient way for an administrator to provide this on the dashboard?

Accepted Answer

Create a summary saved search that uses a formula field to calculate DSO, and then create a custom KPI that uses this saved search as its source.

Answer

Create a custom report with the DSO formula and add it to the dashboard as a Report Snapshot.

Answer

Use a KPI Scorecard portlet and manually enter the formula in the scorecard setup.

Answer

Add a Custom Content portlet to the dashboard and use HTML to display the results of a scheduled report.

Question 8

A company wants to track warranty information for inventory items. A 'Warranty Expiration' date field should exist on the Item Fulfillment record. This date must be automatically calculated as one year from the fulfillment date. Users should not be able to edit this calculated date. How should an administrator configure this custom field?

Accepted Answer

Create a Date field, check the 'Formula' box, set the formula to `ADD_MONTHS({trandate}, 12)`, and set the Display Type to 'Disabled'.

Answer

Create a Date field, do not check 'Formula', and use a workflow to set the field value on record save.

Answer

Create a Date field, check the 'Formula' box, set the formula to `{trandate} + 365`, and leave the Display Type as 'Normal'.

Answer

Create a Sourced field that sources the 'Date' from the transaction and adds one year.

Question 9

A company policy states that any files uploaded to the File Cabinet containing customer PII (Personally Identifiable Information) must be stored in a folder that is only accessible to members of the 'HR Department' group. An administrator has created the folder and set the 'Restrict by Group' permission accordingly. What is the impact of this setting?

Accepted Answer

Only users who are explicitly added as members of the 'HR Department' group can access the folder.

Answer

Only users whose employee record specifies 'HR Department' can access the folder.

Answer

All users with the Administrator role can access the folder, regardless of the restriction.

Answer

The folder is hidden from all users, and files can only be accessed via a direct URL.

Question 10

A SuiteFlow workflow is designed to send an approval email to a manager. An administrator needs to determine the exact time the 'Send Email' action was executed for a specific transaction. Where can this information be found?

Accepted Answer

On the transaction record, under the Active Workflows subtab, by viewing the Workflow Log.

Answer

On the transaction record, under the System Notes subtab.

Answer

By running a Login Audit Trail search filtered by the workflow script ID.

Answer

In the email Sent folder of the employee record who triggered the workflow.

Free NS-ADMIN sample questions

An administrator needs to create a saved transaction search that shows all sales orders and provides the date of the most recent login for the sales rep assigned to each order. Which TWO of the following steps are required to accomplish this? (Select TWO)

A user is assigned a custom 'Sales Manager' role. The role has 'Edit' permission for Sales Orders. The administrator has also assigned this user a global permission of 'View' for the Sales Order record type. When the user attempts to edit a sales order, what will be the result?

True or False: Once a SuiteBundle is installed in a production account, it can be uninstalled, and all its components, including custom records with data, will be permanently removed.

An administrator is tasked with creating a custom form for a new 'IT Asset' custom record. The form must have three distinct sections: 'Hardware Details', 'Software Licenses', and 'Maintenance History'. How can the administrator create these visual sections on the form to organize the fields?

A SuiteFlow workflow is designed to send an approval email to a manager. An administrator needs to determine the exact time the 'Send Email' action was executed for a specific transaction. Where can this information be found?

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