Free PRINCE2-7-Practitioner sample questions

Correct answer: Define longer management stages that encompass multiple sprints, using the end of a stage as a major control point for the Project Board to review progress and authorize continued funding.

The 'manage by stages' principle is fundamental to PRINCE2 and provides control points for the Project Board. In an agile context, it is tailored. Treating each short sprint as a full management stage creates excessive overhead. The best practice is to have fewer, longer management stages (e.g., quarterly) that contain several delivery sprints. This allows the delivery team to work iteratively while providing the Project Board with appropriate governance and decision points without micromanagement.

Correct answer: Log the event as a project issue, assess its impact on the Business Case, and if viability is threatened, raise an Exception Report to the Project Board.

The principle 'ensure continued business justification' is paramount. An event that threatens the Business Case is a major issue that cannot wait for a routine report. The correct procedure is to formally log it as an issue, perform an immediate impact analysis on the Business Case, and if the project's viability is now in question (an exception condition), the Project Manager must escalate this to the Project Board via an Exception Report for a decision.

Correct answers: Policies for data security, privacy, and sovereignty during the project.; The specific project management software and collaboration tools to be used by the team.; The methods for creating and managing digital versions of management products.

The Digital and Data Management Approach must define how data will be handled securely and in compliance with regulations.

This approach document should specify the digital toolset for project execution and communication.

This defines how project documentation (e.g., logs, reports, plans) will be handled in a digital environment.

Correct answer: True

This statement is true. A key update in PRINCE2 7 is the integration of a central 'people' element. It's not a standalone topic but is woven into the fabric of the method, affecting how project managers should lead teams, engage stakeholders, and foster a positive project culture when applying all other parts of PRINCE2.

Correct answer: Combine the roles of Executive and Senior User, as the main user representative from the council also holds the budget.

Tailoring involves adapting the method to the project's environment, size, and complexity. For a small, straightforward project, it is common and appropriate to combine roles on the Project Board, provided there is no conflict of interest. If the budget holder (Executive accountability) is also the primary representative of the users, combining these roles is an efficient tailoring decision. This maintains the three essential interests (business, user, supplier) on the board without unnecessary bureaucracy.

Correct answer: To pass on lessons that can be usefully applied to future projects and improve the organization's overall project management capability.

The 'learn from experience' principle is forward-looking. The primary purpose of the Lessons Report at the end of a project is to consolidate all lessons learned (both positive and negative) so that they can be reviewed and acted upon by the wider organization. This helps prevent future projects from repeating the same mistakes and allows them to adopt successful practices, thereby improving corporate capability.

Correct answer: Facilitating a workshop to co-create a team charter that defines shared values, communication protocols, and conflict resolution processes.

PRINCE2 7 emphasizes the importance of proactively managing team dynamics. Co-creating a team charter is a powerful technique that gives the team ownership of their working agreements. It allows them to collectively decide on communication methods, meeting etiquette, and how to handle disagreements. This builds trust and creates a foundation for effective collaboration, directly addressing the identified conflicts.

Correct answer: Contingent Plan: Develop a plan to achieve the additional 10% reduction, but only implement it if the new regulations are announced.

A contingent plan (or 'Prepare contingent plans' response) is the most suitable strategy here. The event is uncertain but has a high probability. It would be inefficient to immediately increase the scope and cost to aim for 30% if it's not required. Instead, the project should plan for the possibility. This involves identifying the actions needed to reach the 30% target and setting them aside to be triggered only if the risk materializes.

Correct answer: Continue to process each change request individually as long as the stage tolerance for time is not forecast to be exceeded.

The 'manage by exception' principle gives the Project Manager authority to manage the stage as long as it remains within the tolerances set by the Project Board. The correct application is to use the agreed change control procedure to assess and implement approved changes, while constantly monitoring the forecast against stage tolerances (time, cost, scope, etc.). As long as the cumulative impact of these changes does not threaten to breach tolerance, the Project Manager can continue to manage the situation without escalating to the Project Board.

Correct answer: Executive, Senior User, and Senior Supplier

The PRINCE2 Project Board must represent the three primary stakeholder interests. The Executive represents the business interest (ensuring value for money), the Senior User represents the interests of those who will use the final product, and the Senior Supplier represents the interests of those designing and building the solution. These three roles are mandatory for a compliant Project Board structure.